All such persons and entities are hereinafter referred to as “BW”.
BW is governed by and will act in accordance with the common law of solicitor-client privilege and confidentiality with respect to communications made in a solicitor-client relationship. Such communications include all written and oral communications with clients, including those of an electronic nature. Other communications made by non-clients to BW in the course of our duties may also be protected by common law privilege.
Further, BW is governed by and will act in accordance with the Law Society of Upper Canada’s Rules of Professional Conduct, which contains specific provisions related to privilege and confidentiality.
WHAT IS PERSONAL INFORMATION?
Personal information means information about an identifiable individual, but does not include the name, title or business address or telephone number of an employee of an organization. Personal information includes particulars as to birth date, race, ethnic origin, colour, age, marital status, religion, education, medical, criminal, employment and financial history, address, telephone number, Social Insurance Number, fingerprints, blood type, tissue or biological sample, views or personal opinions.
Personal information may be in the form of correspondence, memorandum, book, plan, map, drawing, diagram, pictorial or graphic work, photograph, film, microform, sound recording, videotape, machine-readable record and any other documentary material, regardless of physical form or characteristics, and any copy of any of those things.
THE COLLECTION, USE, AND DISCLOSURE OF PERSONAL INFORMATION
We may collect personal information from you in the following ways:
We may use your personal information for the following reasons:
We may disclose your personal information under the following circumstances:
You are consenting to the collection, use or disclosure of your personal information when you provide such information to BW on or through its website. Personal information such as your name, address, telephone number and email address may be used to contact or correspond with you.
BW does not sell or trade your personal information. BW does not disclose your personal information except as required or permitted by law.
If you want to withdraw your consent to any such collection, use or disclosure, please contact our Privacy Officer with a written request.
It is our standard practice to retain applications for positions at BW, whether or not the applicant is successful in securing employment with us. If you do not want us to keep a file regarding your application, please contact our Privacy Officer with a written request.
Personal information is confidential and private. BW accordingly implements safeguards for its protection. Security measures are taken by BW to ensure against loss, theft, unauthorized collection, use, disclosure and modification of personal information. All lawyers and employees of Beard Winter and BW Law are informed of our privacy practices and understand that they must adhere to our established privacy principles when collecting, using or disclosing personal information.
Your personal information belongs to you. You have a right to request access to this information at any time. BW may not be able to provide you with access to your personal information where prescribed by law: for example, where the information cannot be separated from the records of others; where it cannot be disclosed for reasons of security or confidentiality; or where it is protected by legal privilege. Please contact our Privacy Officer with a written request for access to your personal information.
To serve you better, BW wants to ensure that the personal information it has in its possession is complete, accurate and up-to-date. We will use reasonable efforts to update your information. Please contact us to make any changes to the personal information we have on file.
BW retains personal information for only as long as is required for the purposes for which it was collected. When your personal information is no longer required for such purposes, BW has procedures to delete or otherwise destroy this information.
You should be aware that the Internet is a public place and just a “visit” to any website will result in personal information being obtained “automatically”, such as your internet protocol (IP) address (this identifies the owner of the computer being used to visit the website), your internet browser, your operating system, and your history of visited websites. “Cookies” are used to identify you to our site and can only be read by the web server that issued the cookie to you. Cookies essentially recognize and track visits to our website. Your web browser stores cookie files on your computer’s hard drive, by default. You can make changes to how your browser accepts or rejects cookies by adjusting the preferences in your browser.
BW’s website contains links to other Internet sites that may collect personal information. These links are provided for your convenience and information only. BW does not know of or endorse the privacy policies (if any) of these linked sites. BW does not assume responsibility for the privacy policies of these other sites. BW advises our users to consult the respective privacy policies of such other sites before providing personal information.
Please contact our Privacy Officer at:
Beard Winter LLP
130 Adelaide Street West, 7th Floor
Toronto ON M5H 2K4
What Information Do We Collect?
Beard Winter collects and maintains personal and non-personal information from the individuals who visit our website.
For the purposes of this policy, personal information is any information about an identifiable individual, other than the person’s business title or business contact information when used or disclosed for the purpose of business communications.
Generally speaking, we collect personal information directly from you. For instance, if you request information through our website, we may collect your name, address, telephone number and e-mail address. If you communicate with us regarding our services, we will collect any information that you provide to us.
We also automatically collect non-personal information from you. This information cannot be used to personally identify you. This information includes your browser type, the URL of the previous website you visited, your Internet Service Provider, your operating system, your IP address and the dates and times that you accessed our website.
Why Do We Collect, Use and Disclose Your Information?
Beard Winter collects personal information to allow us to manage, maintain and develop our business and operations. We use non-personal information to track your use of our website in an effort to evaluate, maintain and improve our website.
How Do We Use and Disclose Your Information?
Beard Winter may use or disclose your information for the purposes described in this policy; or for any additional purposes for which we have obtained your consent to the use or disclosure of your personal and non-personal information.
We may use or disclose your information without your knowledge or consent where we are permitted or required by applicable law or regulatory requirements to do so.
We will only retain your information for the time required to fulfill the purpose(s) for which it was gathered. Information may be retained by us for audit or archival purposes.
Beard Winter will not rent, sell or trade any of your personal information.
When Do We Disclose Your Information?
We may share your personal and non-personal information with our employees, contractors, consultants and other parties who require such information to help us manage and improve our relationship with you, including third parties whose services we use to conduct our business. In these circumstances, we only disclose the information that is necessary.
Moreover, your personal and non-personal information may be disclosed:
Your Consent Is Important to Us
It is important to us that we collect, use or disclose your information where we have your consent to do so. Depending on the sensitivity of the information, your consent may be express, implied or deemed. Express consent can be given orally, electronically or in writing. Implied consent is consent that can reasonably be inferred from your actions or inactions.
We may collect, use or disclose your information without your knowledge or consent where we are permitted or required to do so by applicable law.
Unless you advise us otherwise, we assume that you have consented to the collection, use and disclosure of your information as set out in this policy.
You can withdraw your consent for the use of your personal information at any time, subject to legal restrictions and upon reasonable written notice to Beard Winter. We will let you know the implications, if any, of withdrawing your consent.
You may not opt-out of sharing non-personal information. Such information cannot be used to identify you personally.
Use of Third Party Websites
How Is Your Information Protected?
Beard Winter endeavours to maintain safeguards that are appropriate to the sensitivity of the information you provide to us. These safeguards are designed to prevent your information from loss and unauthorized access, copying, use, modification or disclosure. While we will take reasonable efforts to safeguard the privacy of the information you provide, in no event will the information you provide to Beard Winter be deemed to be confidential, create any fiduciary obligations to you on our part or result in any liability to you on our part in the event such information is inadvertently released by us or accessed by third parties without our consent.
Confidentiality and Transmissions over the Internet
The transmission of data or information (including communications by e-mail) over the Internet is not secure and is always subject to possible loss, interception or modification. We, therefore, do not assume any liability for any damage you may experience or costs you may incur as a result of any transmissions over the Internet.
Access to Your Personal Information
If you want to review, verify or correct your personal information, please contact email@example.com. We will respond to your written request within thirty (30) days. Acceptable proof of identification will be required before responding to such a request. We may charge you a fee to access your personal information; however, we will advise you of any fee in advance.
Beard Winter may not be able to provide you with access to your personal information where the information cannot be separated from the records of others; cannot be disclosed for reasons of security or commercial confidentiality; or is protected by legal privilege. There are instances where applicable law or regulatory requirements allow or require us to refuse to provide some or all of the information that we hold about you. Further, the personal information may have been destroyed, erased or made anonymous in accordance with our record retention obligations and practices.
Beard Winter reserves the right to modify or amend the terms of this policy from time to time without notice or liability to you. We will post any revised version of this policy on our website at www.beardwinter.com
If you have any questions, comments, or concerns about this policy or how we manage your information, please contact firstname.lastname@example.org
This policy was last updated in August 2011.